MAX is designed to assist in the merchandising process by supporting product catalogue management,
quote transactions, purchase order and requisition management, and billing and payment functions.
An innovative and cost-effective application, MAX simplifies and automates the purchasing process
by allowing buyers and resellers access to the same information in one location.
Consolidated Purchasing
Use MAX to centralize purchasing across all your departments or to buy and resell merchandise.
MAX will help you save money by controlling off-contract spending, requesting quotes from multiple
suppliers to find the best price, and leveraging volume purchases to obtain preferred supplier pricing.
Product Catalogue
Current pricing and part numbers for commonly ordered items are easily maintained
in the product catalogue. This valuable tool accelerates response times to buyers by eliminating the
need to issue RFQs to multiple suppliers.
Request for Quotation
MAX facilitates the creation and submission of your RFQ documents, management of supplier quotations
and the automatic generation of purchase orders or requisitions from selected quotes. Prior RFQs can be copied
to eliminate duplicate data entry and the current status of any RFQ is instantly available along with complete
RFQ and quote history. Each RFQ is flexible enough to handle an unlimited number of items and an RFQ may be awarded
to one or many suppliers - simply print, fax or email RFQ documents to suppliers.
Requisitions
MAX provides a "self-service" environment for creating requisitions that allows buyers to order the products
they need while you maintain the controls of a centralized purchasing department. By replacing a cumbersome,
paper-based requisitioning process with an efficient, online system, you will accelerate requisitioning and gain
visibility into your spending much earlier in the procurement process.
Purchasing and Invoicing
MAX will help you save time and eliminate paperwork by allowing you to auto-build purchase orders from
requisitions, copy existing purchase orders to generate new ones or create purchase orders from scratch. When
items are chosen from the product catalogue, the supplier’s current price is automatically entered and can be
updated on the spot if needed. Supplier invoices can be entered quickly and freight and taxes can be added to the
invoice without having to modify the purchase order. When you have finished the supplier invoice, use it to easily
generate a buyer invoice.
Shared Application
As a shared application, MAX is hosted entirely by PAPEX and can be accessed from anywhere in the
world with no software to install. We believe that MAX is your application and should support the processes
that are part of your business. Would something work better for you if it was displayed a little differently?
PAPEX is ready to hear new ideas from our client partners and discuss how they might fit into our shared application.
Enhancements are available to all of our users so everyone receives the benefit immediately.
We are protecting you
PAPEX is vigilant about protecting your data from unauthorized access. Each MAX reseller group has
access only to their own purchasing data. You create and monitor user accounts for your group and your buyers,
giving you full control over who is logging into your data and what they can see and do once they are there. Your
data is confidential and stays that way – safe, secure and protected by a company with operational integrity at its core.